Smart Company – Synchronization between Google Docs and MS Office as an efficient application

Smart companies always look for alternative ways to save cost and increase efficiency at the same time.

Can this really be achieved without compromising on the quality? In this technology application issue, we look at how Google Docs has impacted on today’s IT decision making process, as well how systems integration is also an effective strategy to save cost and increase efficiency.

We ask Andrew Kandzuba, CEO of Uprise Apps (http://www.upriseapps.com/) to walk through the advantages of Google Docs and how systems integration is also a wise business decision.

MoneyCat: Andrew, first of all, can you tell us if you use Google Docs yourself?

Andrew Kandzuba: Yes, I am passionate about using Google Docs and have been using them since its very early days. I use them both from personal and business perspectives. I have found Google Docs very useful in terms of efficiency, since I started using Google Docs, I can manage my documents online and share them much more efficiently.

MoneyCat: For many users, it is hard for them to change their habit in using Microsoft Office to Google Docs, what is your advice on that?

Andrew Kandzuba: We realize that users are unable to change the habits overnight, which is what we have launched products to make users to adopt Google Docs more easily. While more and more users now understand the value of Google Docs, and increasing number of users are now using both MS Office and Google Docs.

As the matter of fact, companies such as ourselves and Offisync have been developing products that can integrate both MS Office and Google Docs, specifically for those familiar in the MS Office environment but moving or adopting Google Docs as well.

Our belief is that you do not need to be familiar with Google Docs, and still able to use them, which is why we have launched our product.

MoneyCat: Is this the reason why you have launched Office In Cloud, to assist users to adopt Google Docs much quickly?

Andrew Kandzuba: Yes, absolutely, we are all busy people today, while there are technology applications available, we have very little time to learn the new applications. With our product, you can save and manage your documents between MS Office and Google Docs.

All you need is a login on Google, and most of us have one already, it could your gmail or it could be your Adword or Adsense account, so there is no need to create another login detail for it.
MoneyCat: In your view, what are the key advantages of Google Docs?

Andrew Kandzuba: Being a user using Google Docs since the early days, I think there are a number of key benefits:

It is online based, it is free and it has new functions added all the time. But from users’ point of view, an ability to share, manage and save documents online.

MoneyCat: Tell us more about Office In Cloud, how users can really benefit from using them, can you give us some examples?

Andrew Kandzuba: The key point is about synchronization, also able to share the documents and manage them online whether you are a MS Office user or non-MS Office users.

This means much better efficiency in terms of document management, revisions and updates. Some of our users use Office In Cloud as a back-up program, which means they can click and save them online, and retrieve them online and keep working on the files if they are travelling or when they go home.

For others, they have used Office In Cloud as a way to manage large “live” documents, this can be in the media industry for instance, when you work on deadline for a magazine, where you have multiple contributors. This can also be applied for accounting professionals, as Office In Cloud also supports Excel both 2003 and 2007.

Office In Cloud has also been installed by small-medium enterprises which use them as a way to save cost through Google Docs but with minimal changes required for the end users.

MoneyCat: What about customization? Is that an important part for business as every corporate user has different requirements, how do you address that?

Andrew Kandzuba: Yes, customization is very important, and it is one of our key strengths, It is very hard to find a off the shelf product that meets your requirements exactly. What we offer to our clients is customization on top of Office In Cloud.

I believe this is what makes us different, and position ourselves as a service provider instead of just a product provider.

Let me give you some examples in terms of customization we can help. This can apply to specific functions for reporting, this can apply to specific application in MS Office for certain industries, or certain ways to convert and save the files, or integrate them with the CRM system, which is another very popular integration process for many corporations.

About Uprise Apps

Uprise Apps (http://www.upriseapps.com/) is an application development company specialized in developing applications that can collaborate across different systems.

Uprise Apps also provides customized solutions that can integrate clients’ software and applications to improve user convenience and productivity considerably. Its team members are highly experienced technical experts that have developed applications for global IT giants including Microsoft, Oracle, Netsuite, Salesforce and others.

Through its first product Office In Cloud, users can synchronize Microsoft Office and Google Docs easily through a simple process, and manage documents on both systems.
You can download and trial Office In Cloud from http://www.upriseapps.com/